Virtual Assistant (Bookkeeping/Accounting Focus) - Remote Job at HelpFlow, Philippines

c0wvZTdQQXR3dHpCNmR5SUs4SEdObWJVTXc9PQ==
  • HelpFlow
  • Philippines

Job Description

Position : Virtual Assistant (Bookkeeping/Accounting Focus)

Working Hours:  US Business Hours

Hiring Company: We are a 10 year old remote staffing business with a fully remote team of 100+ employees. We started as a customer service agency, but have leveraged our client experience and technical acumen to become the industry's first AI empowered (human) virtual assistant service.

About the Role: We are looking for a General Virtual Assistant (VA) with a strong background in bookkeeping and accounting . This role requires a highly organized individual who can manage administrative tasks while handling financial records, invoices, and reports. If you have experience with accounting software, AI tools, and project management platforms , this role is perfect for you!

Key Responsibilities:

Bookkeeping & Accounting (50%)

  • Manage and record financial transactions
  • Process invoices, receipts, and payments
  • Reconcile bank statements and financial records
  • Prepare financial reports and summaries
  • Assist with tax preparation and compliance (if needed)
  • Maintain accurate bookkeeping records in QuickBooks, Xero, or similar software
  • Handle accounts payable and receivable
  • Compile financial reports and present them to the Finance Director & CEO
  • Assist with knowledge base data management
  • Compile sales tax returns and submit
  • Work with the Finance Director to complete state, local, and corporate payments

General VA Tasks (50%)

  • Manage emails and correspondence

  • Organize and update files, spreadsheets, and databases

  • Assist with administrative tasks like scheduling and calendar management (Google Calendar, Calendly)

  • Support project management tasks using Asana, Trello, or ClickUp

  • Follow-ups via email, chat, and/or phone

  • Conduct online research and data entry tasks

  • Communicate with vendors, clients, and team members as needed

Requirements

What You Bring to The Table:

  • 1+ years of experience as a Virtual Assistant , with a focus on bookkeeping/accounting
  • Experience using accounting software (QuickBooks, Xero, Wave, FreshBooks, etc.)
  • Working knowledge of ChatGPT and familiarity with Claude AI, Gemini, Canva AI, etc.
  • Experience managing project management tools like Asana, Trello, or ClickUp
  • Excellent English communication skills (written and verbal)
  • At least 2 years of remote work experience
  • Strong attention to detail and organizational skills
  • Ability to handle confidential financial information securely
  • Tech-savvy and comfortable using productivity software (Google Suite, Microsoft Office, Slack, etc.

Nice-to-Have Skills:

  • Experience with payroll processing
  • Knowledge of tax regulations and compliance (depending on the country)
  • Ability to analyze financial data and suggest process improvements

Qualifications Required: (* are required)

  1. * Remote work ready:

  2. stable high-speed internet with backup

  3. computer (laptop or desktop) with recommended quad-core CPU 2.5hgz+, RAM 8GB+, and dual monitor

  4. headset, mic, and webcam for meetings

  5. focused workspace.

  6. * Fluent in conversational English written and verbal.

  7. Ideally, at least 1 year of work-from-home experience

Benefits

What we offer: 

  1. Salary rate is up to $6/hr based on experience
  2. Pandemic-proof job
  3. Paid Time Offs
  4. HMO coverage up to $50/Month
  5. Since you will be working from home, you get to save a lot of time and money.
  6. Company & team events - Virtual and Offline

What we don't offer: 

  1. All government-mandated benefits (SSS, PAGIBIG, PHILHEALTH). Our team pays them voluntarily.
  2. Company Equipment - You must already have or buy or upgrade your current one to meet our minimum requirements.

Notes: 

  1. _ For the best application experience, we recommend using MS Edge _as your browser. This ensures optimal performance and minimizes any potential submission issues.
  2. Select any of the locations listed below. We're a fully remote company, so selecting any location from the list doesn't affect your application. 
  3. _ Be sure to monitor your email's "Spam / Junk folder" so you do not miss any emails from us. _
  4. _ Please provide an active __ mobile phone # (any Network, must have Viber _ but not a landline #) so we can contact you via text or call if needed. 

Job Tags

Remote job, Work experience placement, Work at office, Local area,

Similar Jobs

USA Clinics Group

Corporate Trainer, Healthcare Job at USA Clinics Group

 ...constantly striving to improve and better ourselves so that we can better support our patients and are currently searching for a Corporate Trainer to join our team! This role will be based out of our Corporate Headquarters in Northbrook, IL and includes 25% travel... 

Intellectt INC

Office Services Assistant Job at Intellectt INC

 ...Job Title: Office Services Assistant Location: Bolingbrook, IL 60440 Duration: 6 Months (Contract) Pay Rate: $15/hour Start Date: Immediate Job Summary: The Office Services Assistant supports day-to-day operations in the stockroom, mailroom, and administrative... 

CornerStone Staffing

Gallery Attendant Job at CornerStone Staffing

 ...Gallery Attendant Location Plano, TX | Onsite Compensation & Schedule $17.85/hour TuesThurs core hours; 10 AM5 PM CST;...  ...Lead guided tours for VIPs and scheduled groups Welcome and assist guests with questions and navigation Open and close gallery... 

Wells Fargo

Senior Market Risk Specialist - Corporate and Investment Banking Risk Group Job at Wells Fargo

 ...About this role: Wells Fargo is seeking a highly skilled and motivated Senior Market Risk Specialist to join the Corporate and Investment Banking, Chief Risk Officer Group. This individual will lead the transformation of our counterparty credit risk limit monitoring... 

Benjamin Law Firm - DWI & Criminal Defense

Associate Attorney Job at Benjamin Law Firm - DWI & Criminal Defense

 ...made a mistake that shouldn't haunt them for life?The BENJAMIN LAW FIRM for DWI & CRIMINAL DEFENSE is seeking an experienced associate attorney to join our team.We want an attorney with a Missouri and Kansas license and with at least 3 years of experience in Criminal...