Job Description

Job Title : Sr. Manager, Human Resources & Administration

Company/Department: Human Resources / Administration

Reports To : VP/CEO

FLSA Status: (Exempt, Non-Exempt): Exempt

General Description : 
The Sr. Manager is directly responsible for the overall strategic direction of the human resources and administrative functions. Position is responsible for developing and deploying innovative HR solutions that competitively position the business to achieve key strategies and objectives. Directly responsible for attracting, developing, rewarding, and retaining the necessary talent; implementing and maintaining a competitive welfare benefits/retirement program; and creating an inclusive and diverse company culture. In addition, this position is in charge of coordinating an organization’s general workflows; supervising administrative staff; facilitating communication throughout the company and developing procedures to make a workplace more efficient.

ESSENTIAL FUNCTIONS:

• Serve as a trusted advisor to CEO/President & Vice Presidents (Leadership team) in wide range of HR subjects, such as legal compliance, compensation and benchmarking, performance management process, and benefits program design. Maintain effective relationships with department managers and employees to identify problems and provide solutions to HR related events and incidents, such as employee retention, discrimination and harassment investigation, and recruiting strategy.
• Process and analyze data to create deliverables to support executive decision making, such as annual manpower plan, labor cost analysis, headcount and turnover report, benchmarking and compensation analysis etc. Provide guidance and insight on business unit strategic planning, workforce development, succession planning, and workforce reduction.
• Develop, interpret, standardize, and advise management and executives on HR policies to cultivate professionalism and excellence in the workplace as well as to mitigate compliance risks. Ensure HR programs, systems and initiatives are aligned with the business priorities; develop and refine company-wide and department-specific operation solutions and practices; monitor effectiveness and roll out new systems and improvements on an ongoing basis.
• Design the career ladder, job level, pay scale, and compensation strategy for the company that supports recruiting and retention efforts, including short-term and long-term incentive program. Propose and manage the annual merit increase and bonus plan for exempt and non-exempt employees.
• Align Performance Management Program to drive business impact, increase engagement, and to improve performance outcomes. Ensure SMART goals, mid-year and end-of year reviews are completed, and final assessments are shared with employee. Support employees with performance/behavior gaps and implement intervention plan if needed.
• Design the overall structure of employee benefits program. Collaborate with brokers, and benefit providers to deliver medical, dental, vision, STD/LTD, life insurance, and other supplemental plans that are affordable, of quality, and competitive in the industry.
• Maintain 401(k) Retirement Plan and act as the trustee of the plan. Monitor the performance of the company’s fiduciary. Perform annual compliance reporting and mandatory compliance testing. Educate employees and new hires on 401 (k) features and benefits.
• Create and direct the full life-cycle recruitment process including managing the ATS to house the on-line recruitment program through the Company Website and tracking all applicant flow for each position. Create lawful job descriptions; source qualified candidates; interviewing (scheduling to hire); and extend and negotiate offer.
• Manage contracts with staffing agencies to provide indirect payroll services, temporary employees, and direct hire candidates as needed.
• Maintain in-depth knowledge of Federal, State and Local employment law requirements to ensure legal compliance: such as Equal Employment Opportunity (EEO), the Americans with Disabilities Act (ADA), the Family and Medical Leave Act (FMLA), DOL regulations, and workers’ compensation program. Act as first point of contact and partner with outside legal counsel to resolve litigation risks.
• Handles and resolve all employee relations and workplace conflicts, including de-escalation counseling, timely investigation, intake, and recommending corrective actions. Act as first point of contact for grievances and complaints.
• Handle all Immigration needs for Foreign Nationals and Expats. Work with external Immigration attorneys to prepare necessary documentation for work visa application and extension.
• Manage and implement companywide training initiatives, such as mandatory compliance training, management and leadership training, and employee productivity, professionalism, and mental health training.
• Supervise HR Generalist and lead HR day-to-day activities including payroll processing, time & attendance management, benefit administration, new hire orientation, termination meeting, exit interview, unemployment hearing, open enrollment etc.
• Establish and maintain the Progressive Disciplinary process and Employee Separation process including the creation of all documentation required for disciplinary letters, termination documents, and severance agreement.
• Promote employee communication and feedback through company meetings, suggestion programs, employee satisfaction surveys, employee focus groups and one-on-one meetings.
• Supervise and delegating tasks to administrative staff to ensure effective and efficient general office operations.
• Manage and maintain the company’s general liability, property insurance, and umbrella policy. Work with brokers to ensure timely renewal and economy pricing.
• Review and approve all administrative related Purchase Orders and invoices via the internal OA system
• Act as administrator for the HR and Administration segment of the internal OA system.

Required Knowledge, Skills, and Abilities:

• Have a thorough knowledge of human resources management principles and best practices.
• Creates PowerPoint presentations and Excel spreadsheet analysis as deliverables to support executive staff and leadership
• Handle confidential documents and information and exercise discretion, such as employee records, harassment complaints, compensation data, and immigration documents.
• Must have extensive recruiting experience including screening of resumes and conducting lawful interviews and ensure compliance in the hiring process.
• Perform HR audits for compliance.
• Familiarity with Federal, State and Local laws, labor market, hour and wage regulations.
• Strong organizational skills.
• Will attend industry related HR Conferences to keep updated on government related changes.
• Must be able to meet deadlines and attention to detail.
• Must be a team player.
• Have the abilities to supervise administrative support staff.

Minimum Required Education, Credentials, Licenses and Experience:

• 4 year Bachelor’s degree in HRM, or similar field, from an accredited school.
• Current or previous experience in an HR Manager role is required.
• 10+ years of progressive Human Resources experience is required.
• PHR/SPHR certification is required.
• Proficient in Microsoft Office products; Outlook, Excel, Word and Power-Point.
• Must have a valid Texas driver’s license with an acceptable driving record.

Disclaimers: The foregoing statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential functions of this role and should not be considered as a detailed description of all the work requirements of this position. The specifics of this job description will be updated from time to time, as appropriate and required.
STHC is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided on the basis of qualifications, merit, and business need.
If you need assistance or an accommodation due to a disability, you may contact us at hr.sthc@sinopec.com or you may call us at 1-832-831-1200.
Apply directly to this job posting by visiting our website:

To all recruitment agencies: We are not responsible for any fee related to unsolicited resumes from 3rd party staffing and recruiting agencies (whether submitted through this website or sent directly to employees) unless a written agreement is in place between the agency and Sinopec Tech Houston, LLC. (“Company”) and an authorized Company representative makes a written request to the agency to assist with this requisition. Similarly, no fee will be paid for candidates who apply and claim to be represented by an agency. Any unsolicited resumes, CVs, or other candidate information submitted by an agency will become the property of Company, and no fee will be paid in the event such candidate is hired.

Job Tags

Full time, Temporary work, Work at office, Local area, Work visa,

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