Job Description

This position plays a key role in ensuring smooth daily office operations, managing scheduling tasks, supporting front desk functions, and handling a wide variety of administrative and logistical responsibilities.

Key Responsibilities:

Manage and maintain office and conference room scheduling
Greet clients and escort them to meetings or appointments
Handle all incoming mail, packages, and faxes; scan and distribute as necessary
Monitor and forward general voicemail messages to the appropriate recipients
Prepare and distribute daily and weekly internal scheduling diaries
Maintain a clean, organized, and welcoming reception area, conference rooms, and common spaces
Coordinate food orders for attorney lunches and prepare UPS labels for outgoing shipments
Deliver and pick up mail from USPS and other courier services
Communicate office closures to delivery services
Perform business-related errands (courthouses, hospitals, post office, bank, etc.)
Support legal assistants and paralegals during downtime
Return and organize files and binders
Decorate reception area for holidays and special occasions
Assist with additional office services and duties as assigned

Key Skills & Qualifications:

Minimum 2 years of professional office experience
Proficient in Microsoft Office (Outlook, Word) and standard office technology (copiers, scanners, faxes)
Strong interpersonal and communication skills
Highly organized with strong attention to detail
Ability to handle multiple tasks and prioritize effectively
Dependable, punctual, and professional in appearance and conduct
Comfortable working under pressure and in sensitive situations
Ability to maintain strict confidentiality

Apply now to be part of a supportive, fast-paced legal office team!

Equal Opportunity Employer / Disabled / Protected Veterans

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The pay transparency policy is available here:

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Office Administration, Scheduling Coordination, Calendar Management, Client Reception, Mail Handling, Front Desk Support, Document Scanning, Conference Room Management

Job Tags

Temporary work, Work at office,

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