Job Description

Job Description and Duties

Under the general direction of the Staff Service Manager (SSM) I, the Office Technician (Typing) is responsible for the maintenance of BAR’s master records, including the creation, transmittal, and purging thereof.

* Please refer to the "Application Instructions" and "Additional Information" for instructions on how to apply*.

CalCareers Exams: Once you find the job you want, we need to learn more about you. We will evaluate your education, experience, abilities, and knowledge through an assessment. The assessment process can take many forms, including an interview or exam, depending on the job.

Please let us know how you heard about our position by taking this brief survey. 

You will find additional information about the job in the .

Working Conditions

The incumbent works 40 hours per week in an office setting with artificial light and temperature control. The ability to use a personal computer and telephone is essential. The incumbent must be able to frequently remain in a stationary position at a workstation throughout the day and must occasionally position self to perform a variety of tasks including retrieval of files. The incumbent must be able to type at least 40 words per minute. In addition, the incumbent must be able to effectively communicate.

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

The position(s) requires the ability to type at a minimum speed of 40 words per minute. You must obtain a valid typing certificate to be hired for this position. If you do not have a valid typing certificate, you will be scheduled to take the typing test. The required typing speed must be achieved on the typing test prior to being hired.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Ability to conduct thorough research
• Ability to apply laws, rules, and regulations
• Proficient in mail (or document) handling, sorting, and/or filing
• Possess excellent verbal and written communication skills
• Communicate effectively to provide functional guidance
• Ability to draft confidential correspondence
• Well versed with Microsoft software programs Excel, Teams, and Word
• Well versed using Adobe Acrobat, including file conversion to an archival format – PDF/A
• Use good judgment and sound reasoning in decision-making
• Detail oriented with excellent organizational skills
• Exercise creativity and flexibility in problem identification and resolution
• Manage time effectively
• Responsive to customer needs
• Self-motivated
• Experience using a scanner and various other office machines

Benefits

Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment. Detailed benefit information including health, dental, vision, retirement, etc. can be found at  website and the  website.

Supplemental Questionnaire Instructions

A Supplemental Questionnaire (SQ) must be submitted for the hiring manager’s review. Your SQ will be considered the first interview for this position and applications submitted without an SQ will not be considered. A resume, cover letter, or other documents do not substitute for the SQ.

The SQ must contain a header with the following information:

• Applicant’s Name

• Job Control Number

• Position Number

Briefly describe your experience , and the dates the experience was acquired, for the following in numbered format, using 12-point Arial font and be no more than two pages.

1. Experience using computers to access and query databases.

2. Experience using a scanner to create digital records.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Other - Please see "Supplemental Questionnaire Instructions" section below.

Job Tags

Permanent employment, Full time,

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