Job Description
Position: Payroll Specialist Location: Elmhurst, IL (Onsite) Compensation: $80,000–$95,000 Department: Human Resources Reports to: Director of Human Resources Position Summary: TransChicago Truck Group is seeking a detail-driven, tech-savvy
Payroll Specialist to lead and manage our full-cycle, multi-state payroll operations with accuracy and innovation. This position plays a critical role in maintaining our payroll systems, processing employee pay across multiple frequencies, ensuring compliance with internal policies and external regulations, and optimizing related workflows.
The ideal candidate thrives in a fast-paced environment, communicates confidently with employees and external partners, and has a strong command of HRIS, timekeeping systems, and Excel-based reporting.
Essential Functions & Responsibilities: - Lead full-cycle payroll processing for 500 hourly and salaried employees across multiple states on weekly and semi-monthly pay schedules.
- Ensure accurate data flow between time & attendance systems and payroll, validating all records, resolving discrepancies, and ensuring proper manager approvals.
- Maintain employee payroll data in ADP, including garnishments, deductions, new hires, adjustments, and vacation payouts for separating employees.
- Reconcile benefits between payroll and vendor invoices including union welfare and pension monthly statements.
- Process manual checks as needed and resolve off-cycle or retroactive pay adjustments promptly.
- Act as primary point of contact for payroll inquiries from managers and employees, delivering timely and accurate information.
- Oversee payroll-related reporting needs such as 401(k), workers’ compensation, union audit reports, and other HR compliance filings.
- Collaborate with HR, accounting, and vendors to enhance system integration and process efficiency across payroll and HRIS platforms.
- Utilize advanced Excel functions (vlookup, pivot tables, formulas) to generate routine and ad hoc reports for leadership and audits.
- Maintain accurate and up-to-date payroll and personnel records in compliance with company policies and government regulations.
- Serve as a system administrator for ADP Workforce Now and Workforce Manager , championing enhancements and ongoing system optimization.
- Support annual financial audits , ensuring all audit requirements and inquiries are met in a timely and accurate manner.
Required Qualifications: - Associate’s degree in Business Administration, Accounting, or related field; equivalent work experience considered.
- 3–5 years of payroll experience, including multi-state payroll and benefit reconciliation.
- Full-cycle payroll experience including onboarding, timekeeping, processing, reporting, and offboarding.
- Strong knowledge of ADP Workforce Now (or similar platforms) and time & attendance integrations.
- Intermediate to advanced Excel skills (pivot tables, vlookup, conditional formulas).
- Understanding of wage and hour laws, payroll taxes, benefit withholdings, and retirement plan regulations.
- Strong analytical and problem-solving skills with high attention to detail.
- Proven ability to maintain discretion with confidential information.
- Excellent written and verbal communication skills; comfortable engaging with both internal teams and external vendors.
- Certified Payroll Professional (CPP) certification preferred.
Compensation & Benefits: Pay Range: $80,000–$95,000 (based on experience, skills, and education)
Benefits include: - Medical, Dental, and Vision Insurance
- Life and AD&D Insurance
- Disability Coverage
- Flexible Spending Accounts (FSA)
- 401(k) with company match
- Paid Time Off (PTO), Paid Sick Time, and Paid Holidays
- Additional voluntary benefits:
Employee Assistance Program (EAP), Critical Illness, Accident Coverage, Cancer Insurance, Pet Insurance, Identity Theft Insurance
About TransChicago Truck Group:
TransChicago Truck Group is a leader in the commercial trucking industry, committed to excellence, innovation, and customer service. We offer a collaborative work environment and a culture that values professional growth and operational excellence.
Job Tags
Hourly pay, Weekly pay, Holiday work, Full time, Work experience placement, Flexible hours,