Office & Household Manager / Executive Assistant (Part time, Brentwood) Job at CruiTek, Brentwood, TN

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  • CruiTek
  • Brentwood, TN

Job Description

Job Title: Office & Household Manager / Executive Assistant
Location: On-site in Brentwood, TN (Concord & Franklin Rd area)
Schedule: Part-Time (20+ hours/week) with potential to grow to Full-Time
Start Date: May 1 or sooner
Pay Rate: $25–$35/hour
Employment Type: W2 with benefits

Overview:
Our client is seeking a proactive and highly organized Office & Household Manager / Executive Assistant to replace their current assistant who is departing on April 30. This is a long-term, part-time role with the opportunity to grow into a full-time position depending on company needs and candidate capabilities. The role is based out of a private home office and involves a mix of administrative support, bookkeeping assistance, organizational tasks, and local errands.

Compensation & Benefits:

  • $25–$35/hr DOE

  • PTO + paid holidays

  • Medical/dental/vision (company contributes $250/month toward premiums)

  • 401(k) with 1:1 company match up to 6%

  • Laptop provided for business use

  • Mileage reimbursement for errands

Primary Responsibilities:

Document & Records Management

  • Process incoming mail/documents; scan, name, and file using standard conventions

  • Maintain organized Dropbox filing systems across multiple businesses and locations

  • Track documentation for accounts, vendors, banks, property records, and assets

  • Maintain documentation on naming conventions, recurring deadlines, and procedures

Accounting & Bookkeeping Support

  • Assist with bill payments (online and by check), filing receipts, and tracking due dates

  • Coordinate with accountants and ensure access to statements and reconciliation docs

  • Familiarity with A/P, A/R, and accounting cycle preferred

  • Experience with QuickBooks Online is a plus, not required

Household & Office Organization

  • Organize home office supplies, tech, groceries, clothing, and documents

  • Monitor and replenish items via Amazon, Costco, Publix, etc.

  • Handle deliveries, unboxing, trash, and general office tidiness

Errands & Logistics

  • Run local errands: post office, returns, grocery pickups, registered mail

  • Coordinate deliveries and occasional vendor pickups

  • Mileage reimbursed for all work-related travel (typically 1–15 miles)

Executive Assistant Support

  • Support founder’s calendar and email; assist with scheduling and communication

  • Conduct weekly virtual check-ins with other staff for project coordination

  • Update management with task progress and escalate issues as needed

  • Maintain discretion and handle sensitive documents, contracts, and PHI

Requirements:

  • Prior experience in an EA, office manager, or similar role

  • Strong organizational and communication skills (written + verbal)

  • Self-starter who can plan, prioritize, and follow through with minimal supervision

  • Medium proficiency in MS Office (Outlook, Excel, Word)

  • Familiarity with Dropbox, Slack, Zoom, Google Chrome, etc.

  • Comfortable lifting 40 lbs and climbing 3-step ladders or stairs

  • Valid driver’s license and reliable local transportation

  • Clean background check (criminal, civil, credit), able to sign NDA

  • Willing to become a Notary in TN (company will cover cost if not already certified)

  • Must be based in the Nashville/Brentwood area with ability to work on-site

Preferred Traits:

  • Enjoys organizing, labeling, and creating order

  • High attention to detail and pattern recognition

  • Able to learn new systems/processes independently

  • Flexible, accountable, and solution-oriented mindset

Work Environment:

  • Dedicated home office setup with private entrance, kitchen, and bathroom

  • Standard hours: Monday, Wednesday, Friday (10:00 AM – 5:30 PM)

  • Some remote work possible after training, but this is primarily an on-site role

  • Occasional off-hours contact (1–3x/month) for schedule or task updates

Job Tags

Full time, Contract work, Part time, Work at office, Local area, Remote work, Home office, Flexible hours, Monday to Friday,

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