Job Description

Accountant 1, 2, or 3 (Accounts Payable)

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Accountant 1, 2, or 3 (Accounts Payable)

Salary

$2,784.00 - $5,460.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Remote Employment

Flexible/Hybrid

Job Number

DENR-OS-2025-205303-MFR

Department

DENR-Office of the Secretary

Opening Date

02/04/2025

Closing Date

2/14/2025 11:59 PM Central

• Description

• Benefits

• Questions

Supplemental Information

Office of the Secretary - Fiscal Services Division

The Office of the Secretary (OS) is responsible for providing quality fiscal, human resources and administrative services to ensure the achievement of the mission and objectives of The Department of Energy and Natural Resources (DENR).

The Fiscal Services Division of the Office of the Secretary provides complete financial management services for DENR. Its functions include annual budget preparation, maintaining accounts reflecting the department's revenues received and costs incurred, and providing financial management reports and advice.

Employees are eligible for flexible work schedules upon hire and 2 days of telework after 6 months.

This position offers premium pay

Eligibility Criteria

Premium Pay Rates

Eligible Hours

Accountant 1 - 4 positions within the Office of the Secretary, Fiscal Division

0-2 years: $1.00 per hour

Hours Actually Worked

2-4 years: $1.50 per hour 4+ years: $2.00 per hour

LOCATION AND POSITION:

This position is located in the Fiscal Division - Accounts Payable within the Office of the Secretary and reports directly to the Accountant Manager 2. The position's primary responsibilities include the management of vendor files and payments for the department as well as other means of recording and moving expenditures. The incumbent of this position must possess a complete and thorough understanding of the LaGov ERP system, Bank of America Works application, DENR's departmental policies, and State of Louisiana policies and procedures. Additional duties include, but are not limited to the following:

• Reviews and creates vendor payments in the LaGov ERP system for two of DENR's agencies, including analyzing, auditing and validating supporting pay documents for comparative analysis.

• Monitors the department's outstanding expenditures and ensure timely payment.

• Ensures proper posting and documentation of monthly Real Estate invoices for their assigned contracts to be released by the Accountant Manager.

• Enters Journal Vouchers for the purpose of correcting ledger coding, moving salaries due to receipt of grant indirect cost revenue, correcting errors generated from interfaces with Works/Voyager, and any other movement or correction to expenditures requested.

• Processes expense reimbursement requests by reviewing submitted documentation to ensure all requests are accurate and compliant with travel rules and regulations.

• Compiles and prepares the Annual Financial Report (AFR). Reports are compiled in accordance with GAAP and policies issues by the Division of Administration's Office of Statewide Reporting and Accounting Policy for non-ISIS agency.

• Serves as one of the department's secondary LaCarte Purchasing Card and CBA administrators.

• Inputs Performance Indicators into the Office of Planning and Budget's LaPAS application on a quarterly basis.

• Replenishes petty cash accounts, on rotation, by verifying supporting documents through comparative analysis for accuracy and completeness then making appropriate entries and printing checks from QuickBooks.

• Communicates with Federal and State Liaisons, legislative Auditors, vendors and departmental staff for the purpose of providing information and technical assistance to resolve problems as it relates to the Accounts Payable aspect of Fiscal Services.

• All other duties as assigned.

As part of a Career Progression Group, vacancies may be filled from this recruitment as an Accountant 1, 2, or 3 depending on the level of experience of the selected applicant. Please refer to the "Job Specifications" tab located at the top of the LA Careers "Current Job Opportunities" page of the Civil Service website for specific information on salary ranges, minimum qualifications, and job concepts for each level.

Title/Level

Accountant 1

Accountant 2 (

Accountant 3

Pay Level

AS-612 (

AS-613

AS-615 (

SER Hourly Range

$19.31 - $31.50

$20.66 - $33.71

$22.82 - $38.59

SER Monthly Range

$3,089.60- $5,460

$3,305.60 - $5,843

$3,651.20 - $6,689

SER Annual Range

$40,164.80 - $65,520

$42,972.80 - $70,117

$47,465.60 - $80,267

**Note regarding the advertised pay range: TheAccountant 1, 2, or 3 has an established special entrance rate (SER) that is set above the minimum of the pay level and the advertised minimum. The maximum amounts listed are the maximum salary amounts a person can make at each level over their career andnot the amount we are allowed to pay a new hire.

This vacancy is being announced as a classified position and is open to all qualified applicants. This position requires the selected applicant to serve a minimum probationary period of twelve (12) months. A current, permanent status state employee may be required to accept a probational appointment in lieu of promotion. Additional Vacancies may be filled from this announcement within 90 days of the closing date.

APPLICATION PROCESS: No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.Applicants are responsible for checking the status of their applications to determine where they are in the recruitment process.Further status message information is located under the Information section of the Current Job Opportunities page.

If using college experience to qualify, a copy of your college transcript MUST be submitted by the closing date of this announcement. This may be done by way of an attachment to your online application and/or by fax/mail. Applicants possessing an international degree must submit an equivalency evaluation statement with their application. This may be done by way of an attachment to your online application.

Transcripts can either be mailed or faxed to the Louisiana Department of State Civil Service. Fax: 225-219-1041. Mailing Address: Department of State Civil Service, P.O. Box 94111, Capitol Station, Baton Rouge, LA 70804-9111.

Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application.Applications may be rejected if incomplete.

For further information about this vacancy contact:

DENR Human Resources

Department of Energy and Natural Resources

PO Box 94396

Baton Rouge, LA 70804-9396

Email: _DNR-Recruiting@la.gov

The Department of Energy and Natural Resources is a State As a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resources Guide at

The Department of Energy and Natural Resources is a participant in the E-Verify system for identification and employment eligibility purposes

Minimum Qualifications

MINIMUM QUALIFICATIONS:

Three years of experience in accounting, auditing, financial operations, payroll, or banking; OR

Six years of full-time experience in any field plus twenty-four semester hours in accounting; OR

A bachelor's degree with twenty-four semester hours in accounting; OR

A bachelor's degree in accounting, finance, business administration, management, economics, or statistics; OR

An advanced degree in accounting, finance, business administration, management, economics, quantitative methods, or statistics; OR

Possession of a Certified Public Accountant (CPA) license.

Job Concepts

Function of Work:

To provide professional accounting services.

Level of Work:

Entry.

Supervision Received:

Generally from higher-level fiscal or administrative supervisor.

Supervision Exercised:

None.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Accountant Technician by presence of professional level accounting duties.

Differs from Accountant 2 in that the duties are less complex. See allocation criteria memo for details.

Examples of Work

Prepares required financial statements and fiscal reports which include the compilation and analysis of data for monthly, quarterly, and annual reports.

Communicates with public and private accountants; state, federal, and independent auditors; banks; brokerage firms; program or management personnel; and vendors for the purpose of providing information and technical assistance needed to resolve problems.

Maintains cash management records, including funds drawn and received, funds disbursed by sources, deposits of funds, issuance of refunds, and classifies revenue as to sources of funding and expenditures as to their nature.

Prepares, monitors, reconciles, audits, and forecasts revenues, expenditures, and budgets.

Reviews and approves purchases and contracts.

Participates in the development of new accounting techniques in the design and implementation of accounting subsystems, compilation of manuals for accounting and computer application, and preparing managerial reports.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at

Parental Leave- Up to six weeks paid parental leave

More information can be found at

Holidays and Leave - State employees receive the following paid holidays each year:

• New Year's Day

• Martin Luther King, Jr. Day,

• Mardi Gras,

• Good Friday,

• Memorial Day,

• Independence Day,

• Labor Day,

• Veteran's Day,

• Thanksgiving Day and Christmas Day.

*** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System ( LASERS has provided this video ( Retirement\ System.mp4) to give you more detailed information about their system

• Teacher's Retirement System of Louisiana (

• Louisiana School Employees Retirement System ( among others

  01

Do you possess 24 semester hours in accounting from an accredited college?

• Yes

• No

  02

If you answered "YES" to the previous question, please type each course name, semester hours earned, and the accredited university. If you answered "NO" type N/A. Example: ACCT 2001 - Introductory Financial Accounting - 3 hrs - LSU

03

If you are qualifying for this position under a degree in specialized field option provide the major(s) as given on your official transcript(s) and level of degree(s) for each entry. If you are not qualifying under a degree option enter NA.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

Apply

Please verify your email addressVerify Email

Job Tags

Remote job, Hourly pay, Holiday work, Permanent employment, Full time, Christmas work, New year, Flexible hours,

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